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Get the Tender Application Form Here
 

MILDURA SHOW TENDERS

61^st Annual Show
Mildura District & Returned Servicemen’s
Agricultural & Horticultural Society

Separate tenders are called for goods and services and returnable to the Show Secretary on or before Friday 22nd August, 2008 for the right to supply and sell the following commodities at the annual Mildura Show. The Show will be staged over three days and three nights on OCTOBER 16^th, 17^th and 18^th, 2008. Please note that successful tenderers must comply with OH& S regulations at all times.

NOTE: Showmen’s Guild members will be permitted to sell fruit juice, cordial drinks, fairy floss, Dagwood dogs, waffles, toffee apples, snow cones, and doughnuts in the sideshow area and from one other outlet in the vicinity of the Secretary’s Office.

1. Aerated drinks to be sold from three allotted stands (vicinity main arena, fireman’s track, No 3 oval)
2. Aerated drinks to be sold from one allotted stand (vicinity main grandstand).
3. Aerated drinks to be sold from two allotted stands (vicinity of Secretary’s office, Harvest Hall).  
4. Fruit juice cordial drinks.
5. Flavoured milk drinks.
6. Juice bar.
7. Saveloy and rolls.
8. BBQ chops and or steak, only to be served with bread rolls plus salad.
9. Sausages
10. Hamburgers.
11. Potato chips.
12. Dim Sims.
13. Chicken or Chicko rolls.
14. Pies, pasties and sausage rolls.
15. Toasted bacon and egg sandwiches.
16. Continental foods including spaghetti, meat balls etc.
17. Continental foods – donar kebab.
18. Continental foods – souvlaki.
19. Hot baked potatoes with a variety of hot and cold fillings. May be served in a polythene container. (Stand located at the discretion of the secretary).
20. Hot roast lamb, beef and pork sandwiches and hot packs. (Note this stand will be located on No. 3 oval)
21. Mobile pizza van.
22. Mobile cappuccino machines (located at the discretion of the secretary) - three sites.  One will be located in the Harvest Hall area.  Tenderers must indicate the tender price separately for each site
23. Asian style takeaway food in plastic containers (Harvest Hall)
24. Ice cream – sticks and wrapped lines. Please indicate on tender, type of ice creams offered.
25. Soft serve Ice cream confection (served in cone or container).
26. Strawberries and ice cream.
27. Apple pies.
28. Doughnuts.
29. Pancakes
30. Luncheons, morning and afternoon teas, evening meals and supper. Dining room located on the grounds with some facilities available. Successful tenderer will be required to supply own equipment including necessary seating. Where heavy electrical equipment is used the successful tenderer will be required to pay for power used. Serving of breakfast will be optional. Sole rights accompany this tender, with the exception of continuous teas and coffee sales on the grounds, the “Oasis” marquee on No. 3 oval and mobile cappuccino coffee stands on the show grounds.
31. Hay, chaff, oats, straw and pellets (samples to be provided).
32. Tender for cash security service during the show. Details from the Secretary on 5023 4453 or 0418 5966 32

33. Tender for provision of security on exit gates during the show.  Details from the Secretary on 5023 4453 or 0418 5966 32

34. Tender for roaming security at night time during the show.   Details from the Secretary on 5023 4453 or 0418 5966 32 

CONDITIONS OF TENDERING

People involved in food handling must comply with appropriate Health Regulations. Selling price of each commodity must be given with each item tendered for, stating size, type and weight of each item to be sold. 

SEPARATE TENDERS MUST BE SUBMITTED FOR EACH ITEM

Combined tenderers who show tendered price(s) for each item(s) will be considered, and if multiple items are tendered for, please indicated order of preference. Tenderers are advised to make themselves conversant with the other items for which tenders are called and the conditions under which they are to be sold.  

ENTRY – Last year the committee has introduced a system of wristbands to allow entry for your staff and volunteers, and this system will continue this year.  A different coloured wrist band will be provided for each day of the show, and these must be worn on the wrist to gain entry.

·         Wristbands will be provided for six people where a tender is up to and including $999

·         Wristbands will be provided for eight  people where a tender is from $1000 to $1999

·         Wristbands will be provided for ten people where a tender is from $2000 and $2999.

·         Wristbands will be provided for twelve  people where a tender is from $3000 to $3999

·         Wristbands will be provided for fourteen  people where a tender is greater than  $4000 

Note where the one organization applies and is successful for multiple items on the tender list above, the total tender price will be taken to calculate the number of wristbands to be forwarded to your organization.  Where further wristbands are required, these will be available at the Secretary’s office at a cost of $20 per set for the three days.

Requirements for extra wristbands to be purchased should be indicated on the tender that you forward to the Show Society.  

Gas or electricity operated appliances must be used and must comply with relevant regulations. Fire extinguishers must be on hand – where legally required. The highest or any tender not necessarily accepted.  

TEN PERCENT OF THE PRICE TENDERED MUST ACCOMPANY TENDER.

BALANCE TO BE PAID BY cob MONDAY September 19^th 2008.

Important dates  

Tenders will only be accepted in writing. Envelopes should be clearly marked “Tender”, and addressed to:- 

The Secretary
P.O. Box 4025,
Mildura, Victoria 3502